Reporting Requirements

All public school districts, BOCES, and charter schools are required to submit school year data that include information about the following:

Local course codes will need to be matched to the statewide standardized course codes. Course terms (e.g., full year, semester, etc.) will need to be identified. Final course grades may be reported as alpha or numeric grades. Reported secondary-level course information must indicate whether or not the Regents examination score was a factor in the final course grade. This indicator is necessary for validity studies that determine the statistical relationship between Regents examination scores and final course grades.

Student Management System and Human Resource Management System vendors support schools and districts in reporting these data to the SIRS. If your management system vendor has not yet provided you with the functionality to report all required data, please contact them directly or contact your RIC or Big 5 City School District data center using the information found at:http://www.p12.nysed.gov/irs/sirs/home.html.

Procedures for teachers to verify roster data reported by their districts are available at http://www.p12.nysed.gov/irs/teacher/.  Additional information on Teacher-Student Data Linkage (TSDL) reporting can be found in the February 2013 memorandum from Deputy Commissioner Ken Wagner entitled “Updated Guidance on Reporting and Verifying Teacher-Student and Principal Linkage Information” available at  http://www.p12.nysed.gov/irs/teacher/Reporting-and-VerifyingLinkageInformation-Final2-26-13.pdf. For additional information concerning the data elements used to generate L2RPT staff reports, see the report guides at http://www.p12.nysed.gov/irs/level2reports/reportguides.html.